JOB OPPORTUNITY! Join Our Team as an Office Manager at ICC!
JOB OPPORTUNITY
Join Our Team as an Office Manager at ICC!
Position Overview:
The Office Manager at our Islamic Center plays a pivotal role in ensuring efficient operation and management of administrative tasks. This position requires strong organizational skills, attention to detail, and a deep understanding of Islamic principles and community dynamics. The Office Manager will oversee daily operations, support various departments, and facilitate smooth communication within the center.
Key Responsibilities:
1. Administrative Oversight:
- Manage daily office operations including scheduling, correspondence, and document management.
- Ensure efficient filing systems and maintain records of center activities and transactions.
- Coordinate office activities and operations to secure efficiency and compliance with center policies.
2. Communication and Coordination:
- Serve as the primary point of contact for internal and external communications.
- Coordinate meetings, events, and appointments for center staff and community members.
- Facilitate communication between departments and ensure timely dissemination of information.
3. Financial and Resource Management:
- Assist in budget preparation and monitoring of expenses.
- Handle petty cash and maintain financial records in accordance with the centers guidelines.
- Coordinate procurement of office supplies and equipment as needed.
4. Community Engagement:
- Support community outreach efforts and maintain positive relations with center members.
- Assist in organizing community programs, events, and educational activities.
- Address inquiries from community members and provide necessary information or referrals.
- Support and coordinate recruitment of volunteers to help ICC in its mission and goals.
5. Support for Religious Services:
- Assist in coordination of religious services, programs, and classes conducted at the center.
- Ensure availability of resources and facilities for religious and educational purposes.
- Collaborate with religious leaders and volunteers to enhance the spiritual experience of the community.
6. Support ICC Board of Directors:
- Timely and efficiently Manage the ICC Board of Directors (BOD) requirements from ICC Office and report progress on such requirements.
- Ensure availability of resources and facilities to advance BOD requests.
Qualifications:
- Bachelors degree in Business Administration, Islamic Studies, or related field preferred.
- Strong understanding of Islamic values, practices, and cultural sensitivities.
- Proven experience in office management, administration, or a related field.
- Excellent communication and interpersonal skills.
- Proficiency in office software (e.g., MS Office Suite) and familiarity with office equipment.
- Ability to prioritize tasks and manage time effectively.
- Detail-oriented with strong organizational and multitasking abilities.
- Commitment to maintaining confidentiality and professionalism in handling sensitive information.
Working Conditions:
- Full-time position based at the Islamic Center.
- May require flexibility in working hours to accommodate center activities and events.
- Occasional evening and weekend work may be necessary for events and community programs.
Benefits:
- Competitive salary commensurate with experience.
- Professional development opportunities within a dynamic and growing community.
If youre interested in this position please email your resume at [email protected]