JOB OPPORTUNITY! Join Our Team as an Office Manager at ICC!
JOB OPPORTUNITY! Join Our Team as an Office Manager at ICC!
JOB OPPORTUNITY
Join Our Team as an Office Manager at ICC!
Position Overview:
The Office Manager at our Islamic Center plays a pivotal role in ensuring efficient operation and management of administrative tasks. This position requires strong organizational skills, attention to detail, and a deep understanding of Islamic principles and community dynamics. The Office Manager will oversee daily operations, support various departments, and facilitate smooth communication within the center.
Key Responsibilities:
1. Administrative Oversight:
- Manage daily office operations including scheduling, correspondence, and document management.
- Ensure efficient filing systems and maintain records of center activities and transactions.
- Coordinate office activities and operations to secure efficiency and compliance with center policies.
2. Communication and Coordination:
- Serve as the primary point of contact for internal and external communications.
- Coordinate meetings, events, and appointments for center staff and community members.
- Facilitate communication between departments and ensure timely dissemination of information.
3. Financial and Resource Management:
- Assist in budget preparation and monitoring of expenses.
- Handle petty cash and maintain financial records in accordance with the centers guidelines.
- Coordinate procurement of office supplies and equipment as needed.
4. Community Engagement:
- Support community outreach efforts and maintain positive relations with center members.
- Assist in organizing community programs, events, and educational activities.
- Address inquiries from community members and provide necessary information or referrals.
- Support and coordinate recruitment of volunteers to help ICC in its mission and goals.
5. Support for Religious Services:
- Assist in coordination of religious services, programs, and classes conducted at the center.
- Ensure availability of resources and facilities for religious and educational purposes.
- Collaborate with religious leaders and volunteers to enhance the spiritual experience of the community.
6. Support ICC Board of Directors:
- Timely and efficiently Manage the ICC Board of Directors (BOD) requirements from ICC Office and report progress on such requirements.
- Ensure availability of resources and facilities to advance BOD requests.
Qualifications:
- Bachelors degree in Business Administration, Islamic Studies, or related field preferred.
- Strong understanding of Islamic values, practices, and cultural sensitivities.
- Proven experience in office management, administration, or a related field.
- Excellent communication and interpersonal skills.
- Proficiency in office software (e.g., MS Office Suite) and familiarity with office equipment.
- Ability to prioritize tasks and manage time effectively.
- Detail-oriented with strong organizational and multitasking abilities.
- Commitment to maintaining confidentiality and professionalism in handling sensitive information.
Working Conditions:
- Full-time position based at the Islamic Center.
- May require flexibility in working hours to accommodate center activities and events.
- Occasional evening and weekend work may be necessary for events and community programs.
Benefits:
- Competitive salary commensurate with experience.
- Professional development opportunities within a dynamic and growing community.
If youre interested in this position please email your resume at [email protected]